RECORD OF EMAIL EXCHANGES OF MAPPERLEY PARISH COUNCILLORS IN JUNE 2020 OWING TO NO MEETING BEING HELD DUE TO COVID-19

Comments received from: Cllrs Alison Quinn, Andy Quinn, J Michou,

M Slack (Chairman) and J Williams

09-2020 Dispensations – none.

Items to be discussed

10-2020 Councillor Alison Quinn had been informed that the tape around the play equipment had been removed by a resident in order that their child could use the equipment. It was RESOLVED that the Clerk should purchase more tape and arrange for all items to be retaped and for a notice to be attached to the gate.

11-2020 Councillor Alison Quinn had also been informed that walkers were using the recreation area as a toilet. It was RESOLVED that the Clerk should inform the County Council.

12-2020 The Chairman informed everyone that the West Hallam Methodist Church has arranged a Foodbank to assist those residents of West Hallam, Mapperley, Stanley and Stanley Common who were in need. It was RESOLVED that a donation of £100.00 be forwarded from the parish.

Finance

13-2020 The accounts have now been audited and copies forwarded to all parish councillors. It was RESOLVED to note the annual internal audit report and approve the following:

a) Year End Accounts 2019/2020

b) The Certificate of exemption (AGAR page 3)

c) Annual Governance Statement (AGAR page 5)

d) Accounting Statement (AGAR page 6)

and that the Clerk should make the necessary arrangements for the paperwork to be forwarded to the external auditor, posted on the noticeboard and on the website as required.

14-2020 It was RESOLVED that the following accounts be paid:

Cheque No. Payee Amount

100882 West Hallam Methodist Church £100.00

(Donation for foodbank)

100901 Fox Grounds Maintenance Ltd £ 72.00

(Grounds maintenance, VAT £12.00)

100902 Amber Valley Borough Council £ 42.00

(Playground Inspection, VAT £7.00)

100903 Holy Trinity Mapperley £ 35.00

(Donation, mowing)

100904 Salary and expenses, Clerk £265.67

100905 HMRC £ 49.80

(PAYE)

100906 B Wood £ 75.00 (Internal Audit)

Planning

15-2020 None to discuss.